Portfolio HealthCheck

Stop reacting to problems and see everything that needs your attention, in one place, before things fall through the cracks. Know exactly where your portfolio stands, every single day.
Portfolio Health Check

Why Smart Property Managers Start Their Day with Portfolio Health Check.

Powerful reporting. No surprises. Stay on top of everything.
Clearer-communication
Stay Ahead of Arrears
See exactly which tenants are in arrears and how long they've been there - with direct links to open the arrears request and take action immediately. When a tenant clears their balance, you'll know that too, so you can close the loop without chasing.
Secure
Never Miss a Compliance Deadline
Know at a glance which properties are non-compliant, expired, or haven't been set up correctly. A portfolio-level summary tile shows you the percentage of non-compliant properties by type, so you can prioritise the highest risk areas first
Group 1000005050
Keep Your Inspection Pipeline Moving
Track completed, overdue, and unscheduled inspections across your entire portfolio. Spot properties that haven't had an inspection in over 12 months and take action before an owner or tenant raises it with you.
Adaptable
Get on Top of Lease Renewals
View lease renewals not yet actioned, broken down by days to expiry. Plus, identify tenancies with no active lease and rent reviews that need attention. No renewal should slip through unnoticed.
hand shake 1
Fill Vacancies Faster
See every vacant property, every property approaching a vacate date that isn't yet marketed, and every open for inspection coming up. Know which properties are leased and which still need action, all without jumping between screens.
Catch-issues
Keep Maintenance Moving
Track in-queue requests, work orders that haven't been sent or are stalled, quotes waiting on owner approval, and suppliers who haven't responded in over 10 days. A colour-coded quotes overview gives you an instant read on where things stand across your portfolio.
Group 1000005048
Spot Payment Bottlenecks Instantly
Unapproved invoices won't get paid until you act. See invoices on hold, tenant invoices overdue, ownership invoices aging past 30 days, and adjustments pending approval — all in one tab with direct links to take action.
Stay-on-top
Understand Your Portfolio at a Glance
Track properties gained and lost over any timeframe, identify properties that aren't generating income, and flag any property where the management fee hasn't been set. Protect your revenue and your relationships.
Insurance-assessment
Act on Requests Before They Escalate
New tenant requests sitting in queue, requests open for more than 90 days, and active complaint requests are all surfaced in one place. No tenant request should go unacknowledged.
Track-everything
Fix Tenancy Admin Before It Becomes a Problem
From missing bond numbers to tenancies still showing as "Applied" after a lease has started, and vacated tenancies with missing key return dates — the Tenancies tab catches the steps that are easy to miss when you're managing a busy portfolio.

Powerful at a Glance. Actionable in One Click.

Real benefits that make your day easier and more productive.

 

Start your morning with Confidence- Instead of working through a checklist from memory or chasing status updates across different screens, open Portfolio Health Check and see everything that's moved overnight - new arrears, upcoming lease renewals, stalled maintenance, failed emails. You'll know exactly where to start.

Catch the things that slip- A tenant cleared their arrears but the request is still open. A lease expired and the renewal was never actioned. A property has been vacant for two weeks and isn't on the market yet. Portfolio Health Check surfaces these gaps automatically, so you don't find out from an unhappy owner. 

 Walk into owner conversations prepared- When an owner calls to ask how their property is tracking, you already know. Compliance is current, the last inspection was recent, their invoice was approved and paid. Portfolio Health Check means you're never caught off guard.  

 Hand over a portfolio without the risk- New to a portfolio or covering for a colleague? Review the health check to immediately understand which owners need attention, which tenancies are at risk, and where the urgent action is. Get up to speed in minutes, not days. 

 

Why Property Managers Love Kolmeo

Kim Fernie

Xceed Real Estate

Kim Fernie

“There are so many favourite features to choose from with Kolmeo, but if I had to pick just one, it would definitely be the instant funds transfer. As soon as money is received, it’s automatically sent to whoever needs it, whether that’s an owner, a contractor or the agency. That kind of speed is a total game changer. Owners get their rent straight away, no waiting until the end of the month, so they can put it straight towards their mortgage or other expenses. Tradies get paid immediately, meaning they can move on to their next job without chasing payments, and the business looks professional and efficient. It improves cash flow, builds trust, and makes the whole process feel smooth, fair and modern - exactly what people expect today. I love it.”
Phoebe Haig

Little Real Estate

Phoebe Haig

“Kolmeo makes it so easy to stay on top of absolutely everything!
As a property manager, there are always so many things happening at once, but Kolmeo's Requests feature means I never forget a task. It’s like a built-in reminder system that keeps me organised, clears out my inbox, and helps owners and tenants feel confident that I’m on top of their needs. As a team, it's good to be able to have all the information in one space (and out of emails) that anyone can access.
Honestly, I don’t know what I’d do without it!”
harvey dinh

Xceed Real Estate

Harvey Dinh

"We’ve been using Kolmeo for a few years now, and my favourite feature has to be the dynamic payment system. It means faster turnaround, better service, and happy tradies who want to work with us.
For our team, it also means less admin, less chasing, and more time to focus on customer service."
Ronaldo Fry LRE

Little Real Estate

Ronaldo Fry

“My favourite feature in Kolmeo is the Portfolio Health Check – it's completely changed how I work and what I focus on each day. I love how it highlights upcoming leases, outstanding tasks, and what’s most urgent, particularly with vacancies. The compliance tab is especially helpful for checking that properties are up to date with requirements like smoke alarms and pool certificates. It also makes it easy to see which arrears need attention. I really do enjoy using the Portfolio Health Check!”

Ready to Take Control of Your Portfolio?

Join property managers who've made Portfolio Health Check the first thing they open every morning.
Get Started Today